Excel shortcuts cheat sheet
Filter by category, switch Windows / Mac keys, then print or save as PDF. Pair shortcuts with hands-on formula practice when you are ready to go deeper.
| Action | Category | Windows |
|---|---|---|
| Copy | Clipboard | Ctrl + C |
| Paste | Clipboard | Ctrl + V |
| Paste special | Clipboard | Ctrl + Alt + V |
| Undo | Editing | Ctrl + Z |
| Redo | Editing | Ctrl + Y |
| Bold | Formatting | Ctrl + B |
| Strikethrough | Formatting | Ctrl + 5 |
| Fill down | Editing | Ctrl + D |
| Fill right | Editing | Ctrl + R |
| Insert cells | Rows & columns | Ctrl + Shift + + |
| Delete cells | Rows & columns | Ctrl + - |
| Select row | Navigation | Shift + Space |
| Select column | Navigation | Ctrl + Space |
| Select all | Navigation | Ctrl + A |
| Next sheet | Navigation | Ctrl + PageDown |
| Previous sheet | Navigation | Ctrl + PageUp |
| Find | Navigation | Ctrl + F |
| Replace | Navigation | Ctrl + H |
| Go to | Navigation | Ctrl + G |
| Edit active cell | Editing | F2 |
| Toggle absolute reference | Formulas | F4 |
| AutoSum | Formulas | Alt + = |
| New line in cell | Editing | Alt + Enter |
| Toggle filters | Data | Ctrl + Shift + L |
| Save workbook | File | Ctrl + S |
Full shortcut list (static, crawlable)
| Action | Category | Windows | Mac |
|---|---|---|---|
| Copy | Clipboard | Ctrl + C | ⌘ C |
| Paste | Clipboard | Ctrl + V | ⌘ V |
| Paste special | Clipboard | Ctrl + Alt + V | ⌘ ⌃ V |
| Undo | Editing | Ctrl + Z | ⌘ Z |
| Redo | Editing | Ctrl + Y | ⌘ Y |
| Bold | Formatting | Ctrl + B | ⌘ B |
| Strikethrough | Formatting | Ctrl + 5 | ⌘ Shift X |
| Fill down | Editing | Ctrl + D | ⌘ D |
| Fill right | Editing | Ctrl + R | ⌘ R |
| Insert cells | Rows & columns | Ctrl + Shift + + | ⌘ Shift + |
| Delete cells | Rows & columns | Ctrl + - | ⌘ - |
| Select row | Navigation | Shift + Space | Shift + Space |
| Select column | Navigation | Ctrl + Space | ⌃ Space |
| Select all | Navigation | Ctrl + A | ⌘ A |
| Next sheet | Navigation | Ctrl + PageDown | Fn ⌃ ↓ |
| Previous sheet | Navigation | Ctrl + PageUp | Fn ⌃ ↑ |
| Find | Navigation | Ctrl + F | ⌘ F |
| Replace | Navigation | Ctrl + H | ⌘ H |
| Go to | Navigation | Ctrl + G | ⌘ G |
| Edit active cell | Editing | F2 | ⌃ U |
| Toggle absolute reference | Formulas | F4 | ⌘ T |
| AutoSum | Formulas | Alt + = | ⌘ Shift T |
| New line in cell | Editing | Alt + Enter | ⌃ Option Return |
| Toggle filters | Data | Ctrl + Shift + L | ⌘ Shift L |
| Save workbook | File | Ctrl + S | ⌘ S |
Keep building muscle memory
Shortcuts get you around the grid faster. Formulas still need reps — start with SUM / AVERAGE, then graduate to XLOOKUP and nested IF.
FAQ
Where can I find Excel keyboard shortcuts for Windows and Mac?
This page lists common Excel shortcuts for both Windows and Mac, with filters by category and a print-friendly layout.
Can I save this cheat sheet as a PDF?
Yes. Use the Print / Save PDF button, then choose Save as PDF in your system print dialog.